Company Secretary Job Description

FD Capital is an industry leader, revolutionising the way companies can access financial executives on terms that work for their business. Our curated approach to recruitment puts the client at its heart, matching them with candidates who complete the puzzle of their organisation.

Job Title: Company Secretary

Location: [Location]

Department: Legal/Corporate Governance

Reports to: Board of Directors/Chief Executive Officer (CEO)

Job Type: Full-Time

About Us:

[Company Name] is a leading organization in the [industry or sector], committed to excellence, innovation, and governance. We pride ourselves on our dedication to maintaining high standards of integrity and transparency in all our operations. We are seeking a highly skilled and experienced Company Secretary to join our team and ensure effective corporate governance and compliance with legal and regulatory requirements.

Position Summary:

The Company Secretary plays a critical role in ensuring that the company complies with statutory and regulatory requirements and implements decisions made by the Board of Directors. This position involves overseeing corporate governance practices, managing board meetings, and ensuring that the company’s operations align with legal and ethical standards. The ideal candidate will have a strong understanding of corporate law and governance, exceptional organizational skills, and the ability to communicate effectively with various stakeholders.

Key Responsibilities:

• Corporate Governance: Ensure the company adheres to legal and statutory requirements, maintaining high standards of corporate governance.
• Board Support: Organize and manage board meetings, including preparing agendas, distributing board papers, taking minutes, and ensuring follow-up on action items.
• Regulatory Compliance: Monitor changes in relevant legislation and the regulatory environment and take appropriate action to ensure compliance.
• Company Records: Maintain and update the company’s statutory books and records, including the register of members, directors, and secretaries.
• Legal Documentation: Prepare and file statutory returns and other documents required by regulatory bodies. Ensure that the company’s legal documentation is accurate and up to date.
• Advisory Role: Advise the board and senior management on legal and governance matters, including directors’ duties, company law, and best practices in corporate governance.
• Stakeholder Communication: Act as the point of contact for shareholders on matters of governance and regulatory compliance. Manage the communication with external regulators and advisors.
• Annual Reports and Meetings: Coordinate the preparation and distribution of the annual report and other shareholder communications. Organize and manage the company’s annual general meeting (AGM) and other shareholder meetings.
• Risk Management: Assist in the development and implementation of risk management strategies to safeguard the company’s interests.

Qualifications:

• Bachelor’s degree in Law, Business Administration, or a related field; a Chartered Secretary qualification (e.g., ICSA) or equivalent is highly desirable.
• Minimum of [X] years of experience in a similar role, preferably within a listed company or large organization.
• Strong knowledge of corporate law, governance practices, and regulatory compliance requirements.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities.
• Strong written and verbal communication skills, with the ability to interact effectively with board members, senior management, and external stakeholders.
• High attention to detail and the ability to maintain confidentiality.

Why Join Us?

• Be part of a dynamic and forward-thinking organization committed to excellence in corporate governance.
• Collaborative and inclusive work environment.
• Competitive salary and benefits package.
• Opportunities for professional development and career growth.

Application Process:

To apply, please submit your resume and a cover letter detailing your relevant experience and why you are a suitable candidate for this position to [email address]. Applications will be reviewed on a rolling basis.

[Company Name] is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.